Empowering Teams with Role-Based Access (Without Overcomplicating It)
- Too many user roles to configure
- Endless permission toggles
- Risk of clients editing critical compliance data
- Time wasted on onboarding and admin
| Role | What They Can Do | Who It's Best For |
|---|---|---|
| Admin | Create/edit forms, upload documents, assign acknowledgements, manage users | Safety consultants, team leads |
| Viewer | View documents, sign forms, acknowledge policies | Clients, subcontractors, employees |
No custom configurations. No IT gatekeeping. Just instant clarity.
Why This Works So Well for Safety Consultancies
Whether you're managing one client or ten, you need a system that doesn’t buckle under the weight of complexity. Here’s how this two-tier access model helps:
๐ Keeps You in Control
As an Admin, you’re in charge of what gets created, assigned, and updated. Your clients and collaborators can’t accidentally (or intentionally) alter anything important.
๐ค Simplifies Client Collaboration
You can onboard your clients as Viewer users for free - no license cost. They get read-only access to forms, toolbox talks, and policies. This builds trust and transparency while keeping your workflows intact.
๐ง๐ซ Reduces the Training Curve
There’s no need to explain complicated roles or admin hierarchies. Everyone understands what they can (and can’t) do from the start.
๐ Prevents Mistakes
Since only Admins can make changes, you reduce the risk of unauthorised edits to inspections, incident reports, or training matrices.
Use Case: Onboarding a New Client in 5 Minutes
Imagine you’re a consultancy working with a manufacturing site that just signed on with you. Here’s what the onboarding looks like:
- You create a new Admin account for your team lead.
- You upload their policies and toolbox talks into Hasmatic.
- You assign 10+ site team members as
Viewer users (free, unlimited).
- They log in via their phones or tablets, acknowledge the documents, and you get a full audit trail.
No back-and-forth emails. No IT setup. No confusion.
What About Larger Teams or Growing Projects?
The beauty of this structure is that it scales without friction. Need more Admins? Add them as needed. Need to onboard 50 viewer users for a new construction project? No problem, no cost.
And if your consultancy outgrows Lite and requires more advanced permissions, integrations, or risk management tools, upgrading to the full Hasmatic platform is seamless.
Simplicity Is a Strategic Advantage
Your consultancy doesn’t need complicated software to look professional. You just need tools that work the way you do - efficiently, securely, and without clutter.
Hasmatic gives you that edge, with just the right level of control to empower your team and impress your clients.
Ready to streamline your safety workflows without overcomplicating them?
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